Secure Email RetentionFor Your Business
Keep a secure, searchable copy of your business emails for compliance, auditing, legal discovery, and business continuity. SagaID Email Archive securely stores inbound and outbound emails independently from your mailbox — so important communications remain available even if emails are deleted from Gmail, Outlook, or another provider.
Archive Timeline
Why Email Archive?
Business emails are valuable records. Employees may accidentally delete emails, leave the organization, or lose access to their mailbox. Email Archive keeps an independent copy of important communications so your business always has access when needed.
Common use cases include:
- Compliance
- Legal Discovery
- Internal Audits
- Customer Disputes
- Business Continuity
- Security Investigations
How It Works
Every archived email is securely stored and indexed for search.
Inbound
Internet
Incoming Email
Security Verification
Archive Copy
Forward to Gmail
Outbound
Outgoing Email
Send As Gmail
SMTP Delivery
Archive Copy
Recipient Mail Server
Inbound Email Archive
Every incoming email processed by SagaID can be archived before it reaches your destination inbox.
Archived Information
Includes:
- Original Email (.eml)
- Email Headers
- Email Body
- Attachments
- Delivery Information
- Security Scan Results
- Authentication Results
Perfect for
- Customer Support
- Sales
- Finance
- Human Resources
- Compliance
Outbound Email Archive
When using SagaID with Gmail Send As or SMTP Relay, outgoing emails can also be archived. This provides a complete communication history for your organization.
Archive Includes
- Original Sent Email
- Attachments
- Recipients
- Delivery Time
- Message ID
Complete Email History
When inbound and outbound archiving are enabled together, you maintain a complete record of business conversations. No conversation history is lost.
Customer
support@company.com
Inbound Archive
Gmail
Reply
Outbound Archive
Customer
Fast Email Search
Quickly find archived emails using powerful search filters. Search results appear in seconds.
Search by
- Sender
- Recipient
- Alias
- Subject
- Keywords
- Date Range
- Attachment Name
- Message ID
- Email Status
Download Original Email
Download archived emails in their original format.
Supported formats:
- EML
- ZIP Export
Useful for legal evidence, migration, audits, and customer requests.
Attachment Archive
Store and retrieve original attachments.
Supported file types include:
- DOCX
- XLSX
- PPTX
- ZIP
- Images
- Email Attachments
Retention Policies
Choose how long emails should be retained. Expired emails are automatically removed according to the configured policy unless protected by Legal Hold.
Available options:
- 6 Months
- 1 Year
- 3 Years
- 5 Years
- 7 Years
- Custom Retention
Legal Hold (Coming soon)
Prevent archived emails from being permanently deleted. Emails on Legal Hold remain protected until the hold is removed.
Ideal for:
- Litigation
- Regulatory Investigations
- Internal Reviews
- Compliance Requirements
Archive Encryption
Every archived email is encrypted while stored. Encryption helps protect archived information from unauthorized access.
Protection includes:
- Email Content
- Attachments
- Metadata
Auditor Access
Grant auditors secure, read-only access to archived emails. Administrative settings remain protected.
Auditors can:
- Search Emails
- View Messages
- Export Results
- Download Original Emails
Archive Dashboard
Monitor archive usage from one dashboard.
Dashboard includes:
- Total Archived Emails
- Storage Usage
- Retention Policy
- Archive Growth
- Daily Archive Activity
- Export History
- Search Activity
Archive Metadata
Each archived email includes:
- Message ID
- Sender
- Recipient
- Alias
- Subject
- Date & Time
- Attachments
- Delivery Status
- SPF Result
- DKIM Result
- DMARC Result
- Spam Result
- Virus Scan Result
Audit Trail
Every archive action is recorded.
Examples:
- Email Archived
- Email Viewed
- Email Downloaded
- Email Exported
- Legal Hold Applied
- Retention Updated
Why Email Archive?
| Without Archive | With SagaID Archive |
|---|---|
| Deleted emails may be lost | Independent archived copy |
| Limited mailbox history | Long-term retention |
| Difficult legal searches | Fast indexed search |
| Manual exports | One-click export |
| Limited audit history | Complete audit trail |
| Storage tied to mailbox | Independent archive storage |
Archive Plans
| Feature | Pro | Business |
|---|---|---|
| Inbound Archive | ✅ | ✅ |
| Outbound Archive | Optional* | ✅ |
| Full-text Search | ✅ | ✅ |
| Download Original Email | ✅ | ✅ |
| Attachment Archive | ✅ | ✅ |
| Archive Export | ✅ | ✅ |
| Archive Encryption | ✅ | ✅ |
| Custom Retention | Limited | Unlimited |
| Legal Hold (Coming soon) | ❌ | ✅ |
| Auditor Access | ❌ | ✅ |
| Archive API (Coming soon) | ❌ | ✅ |
* Outbound archiving requires Gmail Send As integration or SagaID SMTP Relay.
Frequently Asked Questions
Email Archive is a secure, searchable copy of your business emails stored independently from your mailbox.
Email archiving helps with compliance, audits, legal discovery, business continuity, and recovering important communications.
Yes. Inbound emails processed by SagaID can be archived before they are forwarded.
Yes. Outbound emails can be archived when sent through Gmail Send As with SagaID integration or through SagaID SMTP Relay.
Yes. Archived emails and attachments are encrypted while stored.
Yes. Search by sender, recipient, subject, keywords, attachments, date range, and more.
Yes. Download emails in their original EML format or export them for legal or compliance purposes.
Email Archive is available as an optional add-on or included with selected Business plans.
Keep Every Important Business Conversation
Email is one of your organization's most valuable business records. SagaID Email Archive helps you securely preserve inbound and outbound communications, making them searchable, encrypted, and available whenever you need them.